Ref No- IPSBCO / FNPO /Corr /09 Date:
To
R/Ms Vijayalaxmi Gupta
Member (Finance), DOT ,
Sanchar Bhavan , New Delhi-110001.
Ms Anuradha Joshi, Durgapal, DDG(PAF)
O/O The D.G.(P) Dak Bhavan , New Delhi-1
Sub :- To maintain identity of SBCO in the Department of Posts as internal Audit & controlling section- regarding violation of Rules & Procedures adopted by the Ministry of Finance in Post Office Saving Bank business.- proposal to merge or to bring this section under the control of DAP’s under Dept. of Post.
Respected Sir ,
The Saving Bank Control Organization functioning under Department of Posts having nature of work as internal Audit & accounting as per Provisions & Approved Saving Bank Control Procedure By the Ministry of Finance over Post Office Saving Bank Business. As PO Saving Bank is working as Agent For Ministry of Finance. The Staff of SBCO is controlling this Post office Saving Bank Business through its Prescribed Checks & Agreements of various categories as per Rules & Regulations framed by the Ministry of Finance. The Role of SBCO Staff is as CUSTODIAN of the Govt. & Public Money and working as Watch Dog over PO Saving Bank Business. For convenience this section is brought under the Control of PO Operative Staff. However the nature of work is not changed yet.
But at present under the name of computerization & Project arrow program different software’s and schemes are introduced which are not following Rules & Procedures but as Trial. The required Reports & Checks cannot be performed by such software’s but resulted into the lost of Control over Day To Day Routine work of PO Saving Bank. Even Postal Local Operative Authorities are not interested to carry on checks & agreements by the SBCO and its control over their work . But the SBCO staff avoiding its own work is utilized for Data feeding i.e basic work of transactions posting which is operative work not performed by the PO Saving Bank Staff. The importance of internal Checking & Auditing for submission of periodical Returns, Statistical to DAP for finance ministry is not given importance by the Postal Operative Authorities. The required statements Reports can only submitted after completion of SBCO’s routine work. This can be performed only after submission after completion of Day to day business by the PO Saving Bank branches to SBCO for onwards submission. SBCO after carrying its checks & accounting can put up the required reports for onwards submission to DAP’s. The negligence towards SBCO’s Controlling and Checking work is causing pool for the mis approciation / frauds at every corner of
In routine work no rules & regulation as per Saving Bank Control Procedure followed but same Rules , Lapses are pointed out and staff is being punished by the same rules & procedure. The Postal Authorities are playing game with the Staff under the name of Computerization & Project arrow programs. Postal; operative Officers as SP/SSP/DPS/PMG/CPMG orally compelled to work violating the Procedures to the SBCO staff neglecting their own entrusted work as internal Audit & Checking. But not a Single officer is held responsible for any frauds or loss.
It is requested to stop such violation of Rules & Regulation & Procedure adopted by the Min.Of Finance. The importance of internal Audit & Checking by SBCO Staff must not be neglected or interfered by the postal operative Authorities. The SBCO staff utilized for operational work avoiding its own work may be avoided strictly as it is creating fields for mis approciation and frauds for the operative staff due to lack of internal check & audit by the SBCO staff.
This is a matter of fun that this SBCO staff is supposed to keep control over Post office Saving Bank Work on the Operative Branches through prescribed Procedure laid down and approved by the Finance ministry but the same staff is brought under the same operative authorities. Then how effective control is expected from this staff? How they can perform their entrusted duties honestly? This is great joke on whose routine work this section is supposed to be keep control through its prescribed checks approved by the Ministry of Finance for the Finance Ministry is kept under the same Authorities ( Operative Authorities as SP/SSP/ DPS /PMG Etc). For proper control it is not fair.
To avoide all these & for proper controlling over Post Office Saving Bank this SBCO section under Dept of Posts must be bring under the Technical Control of Director of Accounts Postal (DAP’s) which is now under control of Secretary (Post) since Sept 2009 under Sr. Accounts Officers at Regional/ Circle Level only.
Considering Necessity of internal Audit the identity of SBCO may be maintain with proper action in this regards with merger or under control of DAP’s ( Sr.Accounts Officers) in the interest of the common depositor & staff by avoiding violation of the procedure by the local Operative Authorities as SP/SSP’s/DPS/PMG/CPMG/& DTE level officers to follow the Rues & regulations approved /adopted by the Ministry of Finance.
Thanking you. Yours Sincerely,
( S.P. Kulkarni)
General Secretary.
Copy to,
Ms Radhika Doraiswamy , The Secretary (P), Dak Bhavan , New Delhi-110001
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